Remote working isn’t a new thing in the world. Top companies like Apple and Google have been hiring remote workers to expand their staff. Many small companies allow their employees to work from home for a few days per week. However, the trend is expanding due to the COVID-19 pandemic and companies are looking for virtual assistants.
As per current trends, companies are going to hire remote workers even after the global pandemic meets its fate. Most companies are likely to maintain their remote workers.
Whether you have managed a remote team or not, it is quite different as compared to managing an in-house team. You need to adapt accordingly to meet their requirements. In this article, you can find out how to manage a remote team effectively.
Buy the Right Tools
First things first! When you are planning to manage remote teams successfully, you should invest in the latest tools. With the right set of tools, you can not only communicate with your team but also track their activity in a better manner.
Most people will also agree that you need a video conferencing tool. According to a study, 97 percent of communication is nonverbal. To cut any confusion and miscommunication, you should have a video meeting tool.
A time tracker is the second most important tool to manage remote teams effectively. Hyperlogs is an effective time tracking solution for freelancers and agencies. It helps you keep and employer track their employees’ time and pay accordingly. Moreover, if your employees are working on more than one project, you can check the progress of each project. You can give instructions to spend more time on one project if you find it going slower than the other.
Project management software like Asana or Trello is highly recommended to assign tasks and manage deadlines. You need a file sharing solution as well. G Suite by Google is a perfect software to share your files and update them in real-time.
Face to Face Meeting
Daily check-in is recommended for remote workers. Being a manager, you have to find a way to arrange a face to face meeting regularly. It could be a few minute’s meeting but it will keep you connected and you can discuss issues frequently. You need to see your team and they need to see you. No matter which platform you use to communicate on a daily basis, it can’t reduce the significance of a face to face meeting.
Without regular communication, it becomes hard to manage a remote team. Moreover, you wouldn’t be able to get the desired results without frequent communication. While working from home, it is easy to get lost in household jobs and forget about a task. Regular communication will enable you to remind the employee of tasks quickly.
Additionally, it gives you a sense of loneliness or isolation to work from home. In order to protect your team, you should arrange a system that encourages frequent communication.
When you are using a remote team, you must be willing to embrace technology. From using a video conferencing tool to a time tracker, you need to make use of all of the technology and tools that are available to you.
If you can use a tool to improve collaboration and increase productivity, you should use it. Depending on your projects, you may need to buy some tools. For instance, if you are a writing agency, you can buy a grammar checker tool. It will reduce the burden on your editors and increase productivity.
When it comes to working remotely, it is often seen that the employer fails to explain expectations. When you can’t explain your requirements, you can’t get a positive outcome.
While sharing the expectations, you should mention the deadlines, deliverables, and scope of each project. Make sure you discuss the responsibilities of each employee clearly. Otherwise, you will end up wondering what each employee is doing on the project.
Most of the companies that fail to manage a remote team well usually focus on their activity. In order to reduce the chances of failure, you need to focus on the outcome, not the activity. It becomes difficult to micromanage and track what each employee is doing each day. Instead, you should assign them tasks and track results at the end of each day, week, or month.
With frequent tracking, you will send a message that you are serious about the project. Moreover, you are maintaining a check on your employee and they will not miss their deadlines.
People who choose to work from home need a flexible schedule. You need to understand their requirement and be flexible. Creating a flexible environment doesn’t mean you are compromising deadlines. Instead, you are allowing your team members to work for the same time but at their convenience. They will still be working for eight hours.
When you trust your team and give them freedom, they become more productive. You can see positive results in the longer run.
Help Team Members Grow
When a remote worker joins you, they expect to earn more than just money. They want to improve their knowledge and learn new skills. If you want to maintain their interest in your company, you should help them grow their skills. It will not only benefit your employees but they will be more loyal to your company.
While hiring remote workers, it is difficult to get earn their loyalty and dedication. However, you can do it by helping them grow.